Entering receipts


Simplified menu - Click Daily Activities, Enter Receipts

Standard menu - Click Receipts, Enter Receipts

Classic menu - Click Posting, Firm Receipts


Use the Enter Receipts feature to record payments from clients/matters and to record other receipts received by your firm, for example, for tax refunds.  Receipts entered on clients/matters reduce your accounts receivable and increase your bank balance.  Watch a tutorial on receiving payments.

  1. Enter the general ledger Bank account.

  2. Enter the Date, click image\cal_icon.gif to select the date from the calendar, or press Enter to use the current date.  To use a prior year date enter the date and then enter the prior year adjustments password when prompted.

  3. Select the Client/Matter or General ledger account to enter the receipt for or press F5 to display a list to choose from.  Select Unbilled Disbursements to apply a payment to a client/matter unbilled disbursements.

  4. Click the Ref./Bill No. list or press F5 to display a list of bills on the file, and select the bill to pay by double-clicking it or by clicking once and pressing Enter.

  5. Enter the payment type.  Press F5 to display a list of payment types to choose from, or enter the code assigned to the payment type.  

  6. If the payment type is CHK the next Receipt number will be displayed automatically if Automatic receipt numbering is enabled.  Press Enter to accept the default number or type a number up to 10 digits long.  For non-check items you can enter a number up to 20 digits or characters long, and the receipt numbering series for the bank will be unaffected.  

  7. Enter a Description of the payment or press F5 to select from a list.  Click Quickfill to automatically insert frequently-used text in the description.  Multiple receipts for a client/matter for the same bill on the same audit are grouped and listed together on the receipt audit.  If you want the receipts to be listed separately, ensure the descriptions differ, or enter them on separate audits.

  8. Enter the total Receipt Amount.  Payments are distributed first to disbursements and taxes, and then to fees.

  9. Select English or French in the upper right corner to choose the language in which the receipt or deposit slip will print, if applicable.

  10. Click Print Receipts to print a receipt to give to the client/matter, and enter the number of copies to print.  Receipts print when you click Save image\save20x20.gif.

  11. Click Print Deposit Slips to print a record of the deposit.  You will be prompted to print the deposit slip when you click Post image\done16x16.gif.

  12. Click Save image\save20x20.gif.

  13. Fees must be distributed to the correct lawyer.  Type A to distribute the payment to the responsible lawyer, type P to prorate the fees based on the bill or type M to allocate the payment manually.  If you select M, enter the lawyer number and the amount to be distributed.  Continue until the balance remaining is zero.

  14. Continue entering receipts or click Post image\done16x16.gif.


Reversing receipts

Tips for entering receipts