Writing general checks

 

Simplified menu - Click Daily Activities, Write General Checks

Standard menu - Click Disbursements, Write General Checks

Classic menu - Click Posting, Firm Checks

 

Use this feature to pay firm expenses or client/matter disbursements by writing checks.  You can distribute a single check to multiple clients/matters and general ledger accounts.  To print checks use the Print Checks feature.  Watch a tutorial on writing general checks.

 

You can also use this feature to enter items other than checks, such as electronic fund transfers and credit card transactions.  To do so, select the appropriate payment type.  If you select a payment type other than CHK (check) you can enter a reference number up to 20 digits or characters long, and the check numbering series for your bank will be unaffected.  Transactions entered with a payment type other than CHK won't appear in the list of checks to print.  

 

Important:  Taxes are calculated based on the tax settings on the disbursement code used when entering transactions.  Therefore, do not use a non-taxable code and manually add tax, and do not delete or modify calculated tax amounts when using a taxable code.  Instead, use a disbursement code with tax settings appropriate for the transaction you are entering, so that you do not have to manually edit the tax amount.

  1. Enter the General bank account number.

  2. Enter the payment type.  Press F5 to display a list of payment types to choose from, or enter the code assigned to the payment type.  To enter a check to be printed select CHK.  To enter a non-check item such as an electronic fund transfer select the appropriate payment type.  Transactions entered with a payment type other than CHK won't appear in the list of checks to print.

  3. If the payment type is CHK the next Check number will be displayed automatically.  Press Enter to accept the default number, or type a number up to 10 digits long.  To enter a non-check item such as an electronic fund transfer, enter an EFT/Reference number up to 20 digits or characters long.

  4. Enter the Date, click image\cal_icon.gif to select the date from the calendar, or press Enter to use the current date.  To use a prior year date enter the date and then enter the prior year adjustments password when prompted.

  5. Enter the Payee or select from a list of pre-defined payees.  If you type the first few characters of the payee name, matching names will display.  Addresses of pre-defined payees will fill in automatically.  

  6. Enter the total check Amount.

  7. Click Client or G/L and enter the Client/Matter or General ledger account number, or press F5 to display a list to choose from.

  8. Enter the disbursement code, and complete the Description if necessary.  Click Quickfill to automatically insert frequently-used text in the description.

  9. Press Enter to accept the total amount of the check or enter the amount to be distributed to the client or general ledger account.  If you do not accept the total check amount, the cursor will return so that you can enter another client or general ledger account until the full amount of the check has been distributed.

  10. The balance remaining will display in the lower corner of the screen.  When the balance remaining is zero, click Save image\save20x20.gif or Post image\done16x16.gif.

 

Tips

 

Watch a tutorial on client/matter and firm expenses

Resetting check numbering series

Editing general checks

Reversing general checks

Tips for writing general checks