Modifying and reversing A/P invoices

Simplified menu - Click Accounting, Enter A/P Invoices, Modify Invoices

Standard menu - Click Accounts Payable, Modify Invoices

Classic menu - Click Accounts Payable, Register

Use Modify Invoices to view, edit and reverse A/P invoice transactions.  You can display paid, unpaid or all invoices by transaction date range and by vendor.  You can edit invoices that are unpaid, and for invoices on clients/matters, you can edit those that are unbilled.

1. Select the Vendor or press F5 to display a list to choose from.

2. Enter Include Transactions From and To dates to select the invoices to include, based on the invoice date selected when the invoice was entered.

3. Select Suppress Zero Balance Invoices if you do not want to display invoices with zero balances.  This option only applies if you select Unpaid Invoices (see below).  If you select this option, invoices are grouped by invoice number.  

4. Select Unpaid, Paid, or All.

5. Invoices for the selected vendor will display.  To edit an invoice, click it and click Edit , or double-click the Invoice No. column.  You can edit invoices that are unpaid, and for invoices on clients/matters, you can edit those that are unbilled.

6. Modify any of the invoice information except the vendor number and invoice number.  To remove an invoice distribution line, click it and click Delete Line Item .  To delete the entire invoice, click Reverse Invoice .  Use the Tab key to move from field to field in the invoice distribution lines, and press Enter or click Save to save your changes.

Tip:  Sort invoices in the Modify Invoices screen by clicking the column headers.  For example, to sort in ascending order by due date click the Due Date column header, and to sort in ascending order by invoice number click the Invoice # column header.

Entering A/P invoices

Tips for entering A/P invoices